Make working together easy with M-Files Hubshare.

You’ve probably heard the expression “Sharing is caring” and at dbi services, sharing (our knowledge) is one of our core values. However, when it comes to data, caution is key.

These days, collaboration is a necessity, not an option.
Yet, all too often, we still see risky practices in which employees lack the right tools to share information properly.
That’s where M-Files Hubshare comes in!

What is M-Files Hubshare?

If M-Files is the central point of the organization, storing all company data, then Hubshare is its extension to the outside world.

It is a secure digital client portal and collaboration platform that extends the power of M-Files beyond your organization. It enables businesses to share content, collaborate in real-time, and manage projects with clients, partners, and external stakeholders.

All from a centralized, branded workspace!

Key Benefits

🔐 Secure External Sharing
Hubshare allows you to share M-Files content with external users without compromising security. You control who sees what, with granular permissions and audit trails.

🧩 Seamless Integration with M-Files
Because it’s built to work with M-Files, Hubshare automatically reflects metadata-driven content, workflows, and version control—ensuring consistency and compliance.

🖥️ Customizable Client Portals
Create branded, personalized portals for each client or project. Add widgets, dashboards, and document libraries tailored to your audience’s needs.

🧑‍🤝‍🧑 Real-Time Collaboration
Collaborate on documents, assign tasks, and track progress—all in real time. Hubshare keeps everyone aligned and informed, reducing email overload and version confusion.

📱 Accessible Anywhere
Whether on desktop, tablet, or mobile, Hubshare ensures your team and clients can access critical information anytime, anywhere.

Use Cases

There are many cases in which sharing information is key to success, as demonstrated by the following examples:

• Consulting: I’m directly concerned with this. During consulting missions, we often have to share progress, findings, or end-of-assignment reports with the customer. These documents may be huge, and sending them by email is not easy or advisable (but that’s another story).

• Architecture and Engineering: The same idea applies to the design of buildings and industrial equipment. It is important to collaborate with contractors and stakeholders on drawings, specifications, and revisions.

• Financial Industry: In this sector, confidentiality is paramount, so sharing information via email can be risky. For example, sending information to the wrong recipient or selecting the wrong “Reply All” option can lead to the disclosure of sensitive information. Therefore, it is preferable to provide a secure place to store reports, contracts, and audit trails.

Why It Matters

As you can see, working remotely is no longer an option in a world where the need for collaboration is obvious.
M-Files Hubshare helps organizations deliver better customer experiences, improve operational efficiency, and maintain control over sensitive information.

In other posts, I will write more specifically about Hubshare modules and their interactions with M.Files.

In between, if you’re interested in improving collaboration with third parties and working smarter, don’t hesitate to reach out to us.