What's New in M-Files 25.3

I’m not a big fan of doing a post for each new release, but I think the last one is a big step towards what M-Files will tend to be in the coming months.
M-Files 25.3, was released to the cloud on March 30th, and is available for download and auto-update since April 2nd. It brings a suite of powerful updates designed to improve document management efficiency and user experience.
Here’s a breakdown of the most notable features, improvements, and fixes.

New Features and Improvements

Admin Workflow State Changes in M-Files Web

System administrators can now override any workflow state directly from the context menu in M-Files Web using the new “Change state (Admin)” option. This allows for greater control and quicker resolution of workflow issues.

Zero-Click Metadata Filling

When users drag and drop new objects into specific views, required metadata fields can now be automatically prefilled without displaying the metadata card. This creates a seamless and efficient upload process.

Object-Based Hierarchies Support

Object-based hierarchies are now available on the metadata card in both M-Files Web and the new Desktop interface, providing more structured data representation.

Enhanced Keyboard Navigation

Improved keyboard shortcuts now allow users to jump quickly to key interface elements like the search bar and tabs, streamlining navigation for power users.

Document Renaming in Web and Desktop

Users can now rename files in M-Files Web and the new Desktop interface via the context menu or the F2 key, making file management more intuitive.

Default gRPC Port Update

The default gRPC port for new vault connections is now set to 443, improving compatibility with standard cloud environments and simplifying firewall configurations.

AutoCAD 2025 Support

The M-Files AutoCAD add-in is now compatible with AutoCAD 2025, ensuring continued integration with the latest CAD workflows.

Fixes and Performance Enhancements

  • Drag-and-Drop Upload Error Resolved: Fixed a bug that caused “Upload session not found” errors during file uploads.
  • Automatic Property Filling: Ensured property values now update correctly when source properties are modified.
  • Version-Specific Links: Resolved an issue where links pointed to the latest version rather than the correct historical version.
  • Anonymous User Permissions: Closed a loophole that allowed anonymous users to create and delete views.
  • Theme Display Consistency: Custom themes now persist correctly across multiple vault sessions.
  • Office Add-In Fixes: Resolved compatibility issues with merged cells in Excel documents.
  • Date & Time Accuracy: Fixed timezone issues that affected Date & Time metadata.
  • Metadata Card Configuration: Ensured proper application of workflow settings.
  • Annotation Display in Web: Annotations are now correctly tied to their document versions.
  • Improved Link Functionality: Object ID-based links now work as expected in the new Desktop client.

Conclusion

M-Files 25.3 introduces thoughtful improvements that empower both administrators and end-users. From seamless metadata handling to improved keyboard accessibility and robust error fixes, this release makes it easier than ever to manage documents effectively.

Stay tuned for more insights and tips on making the most of your M-Files solution with us!

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Guillaume Meunier
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