A user needs a contract in order to respond to a customer. They open the ECM, search for it, but can’t find it. The contract exists, but they don’t have access to it. They therefore send a message to a colleague, who finds the contract, downloads it, and sends it as an email attachment. The permission model has done exactly…
When people hear the term “Technical debt”, they immediately understand what it means! Take shortcuts today, pay the price tomorrow. Everyone knows it: developers, architects, project managers… But there’s another kind of debt quietly accumulating inside almost every organization. Information debt. Unlike technical debt, it does not appear in sprint backlogs or architecture diagrams. Instead, it hides in duplicate documents,…
Most ECM projects start with the same question: How are we going to store our documents? It’s a reasonable question. After all, Enterprise Content Management is often associated with storing files, replacing shared drives, and organizing folders. But does it really matter? No, because the document itself is rarely the real asset. True value lies in everything that happens before,…
When organizations evaluate an Enterprise Content Management (ECM) solution, the conversation usually revolves around Artificial Intelligence, workflow automation, and integrations. Yet the feature employees use more than any other is rarely the one showcased in demonstrations or marketing brochures: search. The reality is simple. Most users don’t spend their days creating workflows or configuring metadata. They spend it looking for…
Implementing M-Files is never just a technical project. It’s a journey through an organization’s operations that we take with each customer. As consultants, we often find that the success of an M-Files deployment hinges not on the software itself, but on how well users embrace it. After working with organizations across industries, here are some key lessons and strategies that…
There is no debate: an Enterprise Content Management system is a must-have nowadays. Now, it’s more than just a place to store documents. We need intelligent systems that help us manage content, improve collaboration and ensure compliance. M-Files excels in this area, particularly with its Advanced Workflow and Version Control module. Let’s take a look at why! Why are workflows…
The last day of the M-Files IMPACT Global Conference 2025 was dedicated to M-Files partners only. Throughout the day, M-Files shared partner-specific information and hot news. Below is a summary of the main topics. Keynote In the Keynote session they emphasised their continuous support of the partner network. In addition to that, they shared the financial results of the partners…
In today’s digital landscape, efficient Content Management is crucial for business productivity. While many organizations still rely on traditional folder-based file management. Modern solutions like M-Files offer a smarter way to store, organize, and retrieve information. The key differentiator? Metadata. In this blog post, we’ll explore the limitations of traditional file management, the advantages of metadata-driven organization, and why M-Files…
M-Files is a powerful product in itself, that enables businesses to organize, manage, and track documents efficiently.But we can even make it more powerful by extending the out of the box capabilities with Property Calculator, a really useful tool. Previously available unofficially (community tools) we can now find it in the M-Files catalog (here) and it’s free of charge!As M-Files…
Business requirements Solution A dedicated folder system is in place to manage all documentation and versions, ensuring compliance with requirements. The system incorporates a process for document approval and review, with tracking capabilities. The language of the documents is a key component of their metadata, with relevant information found on the metadata card and in the documents themselves. The language…
In today’s ever-changing business world, managing and organizing information effectively is crucial for success. M-Files, a leading information management solution, has emerged as a powerful solution to streamline document management, improve collaboration, and enhance overall efficiency within organizations. In this article, we will explore the key features, benefits, and applications of M-Files. What is M-Files? M-Files is an intelligent information…
