The June 2025 release of the M-Files Client is just around the corner, and as an M-Files partner, we have the opportunity to access the Early Access Release. As it rained heavily over the Whitsun holiday, I decided to spend some time installing the new version and exploring its features and improvements.
A quick look at the release notes revealed that this update would introduce the much-anticipated graphical workflow feature. This allows end users to easily observe the workflow status. But that’s not all, as you can read below.

New Features and Enhancement highlights

Visual Workflows

During the M-Files Global Conference 2025, the launch of visual workflows was announced to great enthusiasm. I actually heard about the implementation of this feature several months ago and have been waiting for it ever since. I am therefore very happy that it is now available, as it will provide real added value for M-Files end users. Graphical views are easier for people to understand when they want to quickly grasp the status of a task or, in this case, the workflow of a document.

The screenshot below shows the new graphical view. As you can see, the current workflow status and the next step are displayed at the bottom. Furthermore, if you are the person with the next action in the workflow, there are buttons above the workflow status to easily perform the action.
For me, the action buttons in the new client are key, as the new client does not have the left-hand actions bar that the old client has. In my opinion, this implementation enhances the end-user experience and encourages end-users to migrate to the new, modern client.

With global search enabled in the M-Files client, you can search all the vaults you have access to. Furthermore, the home screen now displays all the vaults that you have access to. You can access them with just one click.
You can also perform global searches directly using the search box on the home screen. This enhancement is especially useful for users who have access to multiple M-Files vaults, like me. It makes my work faster and smoother and is a great feature.

Co-authoring improvements

Create new Office documents and co-author them in Microsoft 365 Office desktop applications. This new release makes co-authoring the default behaviour when opening a document. See the latest live document changes in M-Files. Any user with the necessary access rights can co-author a document and save new versions of the document to M-Files.

M-Files URL improvements

The implementation of this feature is a clear statement of the willingness to integrate the known functions from the M-Files Classic Client in the new and modern M-Files Client. I had a look in to the client development roadmap and it confirms me the commitment of M-Files to enhance the new and much faster client to make them available for the end-users. The next logical step was to enable and improve URL handling. Please find below a brief summary of the URL improvement news.

  • Open view and edit specified document in Web via links
  • Support for search links
  • Property-based search in Web and Desktop via Links
  • External ID support for objects in grouping levels

Conclusion

I am pleased to inform you that a new client will be available in June for all M-Files end-users. In my professional opinion, the most significant enhancement is the implementation of the graphical workflow, and of course the deeper integration within the Microsoft ecosystem, with the enablement of co-authoring with M-Files.

I hope you are also feeling as overwhelmed as I am about this new M-Files Client. Should you wish to see them in action, please do not hesitate to contact us or me. We will be happy to arrange a demonstration to illustrate the potential of M-Files to enhance your business.

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Andreas Trefzer