{"id":38823,"date":"2025-10-05T21:45:17","date_gmt":"2025-10-05T19:45:17","guid":{"rendered":"https:\/\/www.dbi-services.com\/blog\/?p=38823"},"modified":"2025-10-07T10:14:36","modified_gmt":"2025-10-07T08:14:36","slug":"m-files-electronic-and-digital-signatures","status":"publish","type":"post","link":"https:\/\/www.dbi-services.com\/blog\/m-files-electronic-and-digital-signatures\/","title":{"rendered":"M-Files Electronic and Digital Signatures"},"content":{"rendered":"\n

Who has never during his or her business working daily life had to deal with one document signature. There is no more room for doubt concerning the usefulness of this functionality especially in ECM software like M-Files. A lot of solutions exist. Let me share with you, here, few of them that you may consider to use and integrate in your beloved M-Files in order to fulfill your needs.<\/p>\n\n\n\n

M-Files out of the box signing solution<\/h2>\n\n\n\n

In M-Files, an electronic signature is always tied to a workflow state transition or to an assignment completion, where end users provide system credentials to complete the action. <\/p>\n\n\n\n

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“HR Approval” Workflow and signing state transition example.<\/em><\/figcaption><\/figure>\n\n\n\n

After providing the user credentials and the reason for transition, the signing event is logged in the event log.<\/p>\n\n\n\n

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Let’s pause for a moment and review the terminology used so that we are all on the same page.<\/p>\n\n\n\n

Relying on Code of Federal Regulation (21 CFR Part 11<\/em>) definitions, specific to electronic records and electronic signatures, including electronic submissions to the Food and Drug Administration:<\/p>\n\n\n\n