{"id":34945,"date":"2024-10-07T16:56:36","date_gmt":"2024-10-07T14:56:36","guid":{"rendered":"https:\/\/www.dbi-services.com\/blog\/?p=34945"},"modified":"2024-10-09T11:48:41","modified_gmt":"2024-10-09T09:48:41","slug":"m-files-to-unify-your-data","status":"publish","type":"post","link":"https:\/\/www.dbi-services.com\/blog\/m-files-to-unify-your-data\/","title":{"rendered":"M-Files to unify your data"},"content":{"rendered":"<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-medium\"><img loading=\"lazy\" decoding=\"async\" width=\"300\" height=\"300\" src=\"https:\/\/www.dbi-services.com\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/unity-300x300.png\" alt=\"\" class=\"wp-image-35103\" srcset=\"https:\/\/www.dbi-services.com\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/unity-300x300.png 300w, https:\/\/www.dbi-services.com\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/unity-1024x1024.png 1024w, https:\/\/www.dbi-services.com\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/unity-150x150.png 150w, https:\/\/www.dbi-services.com\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/unity-768x768.png 768w, https:\/\/www.dbi-services.com\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/unity-1536x1536.png 1536w, https:\/\/www.dbi-services.com\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/unity.png 1592w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/><\/figure>\n<\/div>\n\n\n<p>Two weeks ago, I was at the #SITF24 to talk about integration of External Repositories (SharePoint\/Teams, shared folder,&#8230;) into M-Files. Surprisingly this is still a tricky topic for companies.<\/p>\n\n\n\n<p>As an ECM consultant since years, I&#8217;m probably a bit too naive and think documents are already well managed in most of the firms. I got some feedback that prove me the reality is different.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-is-the-need\">What is the need?<\/h2>\n\n\n\n<p>Based on a study from Gartner conducted in 2023, people who work with data (producing documents and so on) have to deal with an average a 11 applications, this value increase if these people are working in an IT department.<\/p>\n\n\n\n<p>This situation leads automatically to some problems like:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Confusion: where to store my document, where is the previous version?<\/li>\n\n\n\n<li>Duplicates: Document recreated because it was not stored a the right place.<\/li>\n\n\n\n<li>Compliance: a new version of a document has been created, but not from the latest version because the collaborator was not able to identify the current version of the document.<\/li>\n\n\n\n<li>Security: document not stored a the right place thus right permissions are not applied. <\/li>\n<\/ul>\n\n\n\n<p>Luckily, in general all these cases do not apply at the same time, but these are common issues companies are facing.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-m-files-can-help\">How M-Files can help?<\/h2>\n\n\n\n<p>M-Files has several interesting features to help the users.<\/p>\n\n\n\n<p>The idea is to place M-files as the entry point for the user, as soon as someone from the company needs some data the reflex will be to go to M-Files.<\/p>\n\n\n\n<p>Prior to that the administrator have configured some external repositories to connect other applications: network shares, SharePoint sites\/document libraries, MS Teams channels, but also Google workplaces, Amazon S3&#8230;<\/p>\n\n\n\n<p>You may want to connect also other applications to gather data which are not documents like Salesforce, SAP, Microsoft Dynamics CRM&#8230; or even a simple database.<\/p>\n\n\n\n<p>You can retrieve all the existing connectors <a href=\"https:\/\/catalog.m-files.com\/product-category\/integrations\/\">here<\/a>. If you aren&#8217;t able to find what you need you can create your own.<\/p>\n\n\n\n<p>Once the connections are made, M-Files starts indexing the data. After some time (depends the amount of data to index, of course), the users will be able to search in M-files and find data stored outside. <\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"192\" src=\"https:\/\/www.dbi-services.com\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/image-25-1024x192.png\" alt=\"\" class=\"wp-image-35105\" srcset=\"https:\/\/www.dbi-services.com\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/image-25-1024x192.png 1024w, https:\/\/www.dbi-services.com\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/image-25-300x56.png 300w, https:\/\/www.dbi-services.com\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/image-25-768x144.png 768w, https:\/\/www.dbi-services.com\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/image-25.png 1439w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">In this example: I&#8217;m looking for &#8220;Invoice&#8221;. M-Files provides me results from internal Vault (-), from SharePoint (SharePoint Online) and from network share (SharedFolder)<\/figcaption><\/figure>\n<\/div>\n\n\n<p>It&#8217;s already good but M-files can do more.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-intelligent-metadata-layer\">Intelligent Metadata Layer<\/h2>\n\n\n\n<p>In previous posts (like <a href=\"https:\/\/www.dbi-services.com\/blog\/keep-your-data-sorted-with-ai\/\">here<\/a>) I already talked about IML, the AI capabilities of M-Files.<\/p>\n\n\n\n<p>This time I will introduce another module, M-files Discovery.<\/p>\n\n\n\n<p>With this module the M-Files magic appear!<\/p>\n\n\n\n<p>M-Files Discovery can automatically classify and categorize documents stored on external repositories.<\/p>\n\n\n\n<p>What does it means? Simply no matter where the documents are, if M-files was able to classify them, they will appear in the M-files Views.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"254\" src=\"https:\/\/www.dbi-services.com\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/image-28-1024x254.png\" alt=\"\" class=\"wp-image-35115\" srcset=\"https:\/\/www.dbi-services.com\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/image-28-1024x254.png 1024w, https:\/\/www.dbi-services.com\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/image-28-300x74.png 300w, https:\/\/www.dbi-services.com\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/image-28-768x190.png 768w, https:\/\/www.dbi-services.com\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/image-28.png 1429w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">In this example: The documents are processed by M-Files Discovery and classified as Invoice. So the documents are now appearing in the &#8220;Invoice&#8221; view.<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Then if a workflow is defined for this class of document, it can follow the different steps exactly like a native M-Files document.<\/p>\n\n\n\n<p>Discovery can also detect Personal Identifiable Information, it can be really interesting to define specific scenario in that case and ensure the compliance.<\/p>\n\n\n\n<p>Additionally, with the M-files duplicate detection you can easily identify a document stored in multiple repositories (c.f. previous screenshot, &#8220;duck-invoice.pdf&#8221; is stored in 3 different repositories).  <\/p>\n\n\n\n<p><\/p>\n\n\n\n<p>As usual if you have any further questions, feel free to reach <a href=\"https:\/\/www.dbi-services.com\/technologies\/m-files\/\">us<\/a> and don&#8217;t hesitate to tell me f you want more technical information, I will be happy to write another blog on that topic.<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Two weeks ago, I was at the #SITF24 to talk about integration of External Repositories (SharePoint\/Teams, shared folder,&#8230;) into M-Files. Surprisingly this is still a tricky topic for companies. As an ECM consultant since years, I&#8217;m probably a bit too naive and think documents are already well managed in most of the firms. I got [&hellip;]<\/p>\n","protected":false},"author":98,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[525],"tags":[2737,3190,212],"type_dbi":[3238],"class_list":["post-34945","post","type-post","status-publish","format-standard","hentry","category-enterprise-content-management","tag-artificial-intelligence","tag-m-files","tag-sharepoint","type-m-files"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.2 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>M-Files to unify your data - dbi Blog<\/title>\n<meta name=\"description\" content=\"M-files has a lot of connectors and great capabilities to connects multiple repositories in your company and improve your efficiency\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.dbi-services.com\/blog\/m-files-to-unify-your-data\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"M-Files to unify your data\" \/>\n<meta property=\"og:description\" content=\"M-files has a lot of connectors and great capabilities to connects multiple repositories in your company and improve your efficiency\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.dbi-services.com\/blog\/m-files-to-unify-your-data\/\" \/>\n<meta property=\"og:site_name\" content=\"dbi Blog\" \/>\n<meta property=\"article:published_time\" content=\"2024-10-07T14:56:36+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-10-09T09:48:41+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.dbi-services.com\/blog\/wp-content\/uploads\/sites\/2\/2024\/10\/unity-300x300.png\" \/>\n<meta name=\"author\" content=\"Guillaume Meunier\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Guillaume Meunier\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.dbi-services.com\\\/blog\\\/m-files-to-unify-your-data\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.dbi-services.com\\\/blog\\\/m-files-to-unify-your-data\\\/\"},\"author\":{\"name\":\"Guillaume Meunier\",\"@id\":\"https:\\\/\\\/www.dbi-services.com\\\/blog\\\/#\\\/schema\\\/person\\\/fafa66bf146e7878dbacb4ff0430c714\"},\"headline\":\"M-Files to unify your data\",\"datePublished\":\"2024-10-07T14:56:36+00:00\",\"dateModified\":\"2024-10-09T09:48:41+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.dbi-services.com\\\/blog\\\/m-files-to-unify-your-data\\\/\"},\"wordCount\":606,\"commentCount\":0,\"image\":{\"@id\":\"https:\\\/\\\/www.dbi-services.com\\\/blog\\\/m-files-to-unify-your-data\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.dbi-services.com\\\/blog\\\/wp-content\\\/uploads\\\/sites\\\/2\\\/2024\\\/10\\\/unity-300x300.png\",\"keywords\":[\"Artificial Intelligence\",\"M-Files\",\"SharePoint\"],\"articleSection\":[\"Enterprise content management\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/www.dbi-services.com\\\/blog\\\/m-files-to-unify-your-data\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.dbi-services.com\\\/blog\\\/m-files-to-unify-your-data\\\/\",\"url\":\"https:\\\/\\\/www.dbi-services.com\\\/blog\\\/m-files-to-unify-your-data\\\/\",\"name\":\"M-Files to unify your data - 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